Effective Date: 9/3/2026

Scope of This Policy; Related Terms

This Policy applies to personal information The Land Conservancy collects across all of its activities, including through the Site, donation processing, event and volunteer registration, waiver and program registration forms, donor and member communications, and general correspondence by mail, phone, email, and text message. Certain programs or activities may be accompanied by an additional, more specific notice (for example, on a waiver or registration form); where a more specific notice applies, it supplements, and does not replace, this Policy. Your use of the Site is also governed by our Website Terms and Conditions, available at lcslo.org/terms, and, if you opt in to receive text messages, by our SMS Terms & Conditions, available at lcslo.org/sms-terms. This Policy, the Website Terms and Conditions, and the SMS Terms & Conditions are intended to be read together.

Information We Collect

We may collect the following categories of personal information:

• Identifying and contact information, such as your name, email address, phone number, and mailing address.
• Donation information, such as donation amount, date, and payment method.
• Event, program, and volunteer registration information, including information provided on registration forms and waivers in connection with programs or activities. Where a waiver or registration form collects additional categories of information (such as emergency contact information), that form will include its own notice describing that collection.
• Donor, partner, landowner, or community inquiry information.
• Communications you send to us by email, phone, text message, web form, mail, or other methods.
• Technical information collected automatically when you visit the Site, such as IP address, browser type, device information, pages visited, referring website, and general usage information.

Cookies and Online Tracking

The Site may use cookies and similar tracking technologies (such as web analytics tools) to understand how visitors use the Site and to improve its content and functionality. You can control cookies through your browser settings, though disabling cookies may affect how the Site functions.
Do Not Track. Some browsers offer a “Do Not Track” signal. Because there is not yet an accepted industry standard for responding to these signals, the Site does not currently respond to Do Not Track signals or similar mechanisms

Donations and Payment Information

If you make a donation online, your payment information is processed by a secure third-party payment processor. We do not store full credit card numbers or banking information on our systems. We use donation-related information to process your gift, issue acknowledgments or tax receipts, maintain required financial and accounting records, and communicate with you about your support of The Land Conservancy.

How We Use Information

We may use personal information to:

• Respond to questions, requests, or inquiries
• Process donations and provide donation acknowledgments
• Register participants for events, programs, or volunteer activities
• Coordinate with volunteers, landowners, donors, partners, and community members
• Send newsletters, updates, event information, fundraising communications, or other information related to our mission
• Maintain internal records, including financial and donor records
• Improve our Site, communications, programs, and services
• Comply with legal, financial, reporting, or nonprofit recordkeeping obligations
• Protect the security and integrity of our systems, the Site, and operations

How We Share Information

We do not sell personal information, and we do not share it with third parties for those third parties’ own marketing purposes. We may share personal information as follows:

• With service providers who perform functions on our behalf, such as payment processing, email or donor communications platforms, mailing and printing vendors, and information technology support, under obligations to protect that information and use it only to provide services to us.
• With our professional advisors, such as our attorneys and accountants, as needed to carry out our operations.
• When required by law, regulation, court order, or governmental request, or to protect the rights, property, or safety of The Land Conservancy, our staff, volunteers, donors, or the public.
  (d) In connection with a merger, reorganization, or transfer of substantially all of our assets, subject to any applicable confidentiality protections.

Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information in our custody from unauthorized access, use, or disclosure. No method of storage or transmission is completely secure, and we cannot guarantee absolute security.

Data Retention 

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Policy, including to maintain financial and donor records, comply with legal and tax obligations, and resolve disputes, after which it is securely deleted or de-identified.

Children’s Privacy

The Site is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13 through the Site. If we learn that we have inadvertently collected such information without appropriate parental or guardian consent, we will take reasonable steps to delete it. Programs or activities that involve participation by minors may be accompanied by a separate, program-specific consent process.

Email & Postal Mail Communications

If you subscribe to our email updates or otherwise ask to receive communications from us, we may use your mailing address and/or email address to send information about our work, events, volunteer opportunities, fundraising, and other mission-related updates. You may unsubscribe from newsletter emails by using the unsubscribe link included in those emails, calling our office at 805-544-9096, or by contacting us at privacy@lcslo.org.

SMS/Text Messaging 

If you opt in to receive text messages from us, our collection and use of your mobile phone number and related information, and your choices with respect to text messages, are governed by our SMS Terms & Conditions, available at https://lcslo.org/sms-terms, which are incorporated into this Policy by reference.